How Do You File Important Documents?

What are the 3 types of filing systems?

Most Common Filing Systems Filing and classification systems fall into three main types: alphabetical, numeric and alphanumeric.

Each of these types of filing systems has advantages and disadvantages, depending on the information being filed and classified..

How do I organize my work paperwork?

Let’s explore each of these steps in more detail so you can apply this simple organization system in your own workplace.Separate documents by type. … Use chronological and alphabetical order. … Organize your filing space. … Color code your filing system. … Label your filing system. … Dispose of unnecessary documents. … Digitize files.

What are the two most common filing techniques?

You have two basic methods: straight filing and draw filing. Here’s the difference between the two: Straight Filing: The first and most basic filing technique is called straight-filing, and involves pushing the file lengthwise across the work, making contact only on the forward stroke.

How do I organize my personal files?

Follow these steps to keep track of all of your files at all times.Decide Which Filing System Will Work for You. … Choose a File Naming System—Be Consistent. … Separate Personal and Corporate Files. … Organize Files into a Hierarchy of Folders. … Get Rid of the Clutter—Keep No Unnecessary Files.

How do I manage files and folders?

10 File Management Tips to Keep Your Electronic Files OrganizedOrganization Is the Key to Electronic File Management.Use the Default Installation Folders for Program Files.One Place for All Documents.Create Folders in a Logical Hierarchy.Nest Folders Within Folders.Follow the File Naming Conventions.Be Specific.More items…

How do you file paperwork at home?

PURGE PAPER It’s easy to let papers pile up in your home office. Get control of the clutter before it takes over your space. Go through every piece of paper in your office by using the System of Three: shred/toss it, file it or take action from it. File your important paperwork in a color-coded filing system.

How do you organize important documents at home?

10 easy ways to keep all your important documents secure and organised at homeThrow away. Put junk mail, unwanted catalogues, receipts you don’t need to keep etc. … Don’t put all your papers in one basket. … Make filing a habit. … Clear and separate. … Get colourful. … Fireproof it. … Be specific. … Separate the sentimental.More items…•

How does Marie Kondo organize paperwork?

How to declutter paper with the KonMari methodGather all of your paper and laying it on a broad, flat surface. If you don’t have many papers, you could use a table. … Begin sorting. Begin to sort through the papers. … Keep on sorting. … Shred and Recycle. … Replace those papers that you need to keep.

What are the most important documents to have?

These are the documents you need to put in there.Birth certificates and adoption papers. … Social Security cards. … ID cards and naturalization papers. … Marriage and/or divorce papers. … Living will. … Will. … Power of attorney papers. … Proof of benefits and disability documentation.More items…•

What is a good filing system?

A good filing system is a thing of beauty. It works, smoothly and efficiently, allowing you to access the data you need, whenever you need it.

What is the most common filing system?

Alphabetic systemsAlphabetic systems are the most natural and common method of arranging files. However, even the simplest alphabetic system requires establishing, filing standards, including written filing procedures, cross-reference methods, and practices for filing duplicate name changes, etc.

How do you organize and file important documents?

With a few simple steps, you can organize your important paper documents: You’ll need a small two-drawer filing cabinet or a portable hanging file box, hanging files in six different colors, manila third-cut, top-tab folders, and an optional fireproof safe. Or you can purchase a large binder and tab inserts.

How do you file documentation effectively?

Here are some tips to help manage your files:Avoid saving unnecessary documents – Don’t make a habit of saving everything that finds its way to you. … Follow a consistent method for naming your files and folders – For instance, divide a main folder into subfolders for customers, vendors, and co-workers.More items…

What are the 5 basic filing systems?

Five basic filing steps are: Conditioning, Releasing, Indexing and Coding sorting. 1. Conditioning; Removing all pins, brads, and paper clips; Stapling related papers together; Attaching clippings or items smaller than page-size to a regular sheet of paper with rubber cement or tape. 2.

What is manual filing system?

Definition. A manual filing system is “a structured set of personal data that are accessible according to certain criteria.”

How do you create a folder?

Create a folderOn your Android phone or tablet, open the Google Drive app.At the bottom right, tap Add .Tap Folder.Name the folder.Tap Create.